This example shows the Agent doing a whole afternoon's set-up in one go. It uses a made-up company, "Northwind", and its HR department. Swap in your own names.
The prompt
Paste this into the Agent page, with your own names in place of the quoted ones:
What the Agent does
- Renames the organisation. One action; the sidebar updates.
- Asks you to confirm the deletion. Deleting a team space is destructive, so it pauses: "This will permanently delete the team space Northwind Logistics and its contents. Reply exactly I confirm to proceed." Reply I confirm. The space and everything in it are removed.
- Creates the team space and the four folders. "Level 1" to "Level 4" inside Northwind HR.
- Generates the hierarchy top-down.
- Level 1: one landscape map of the HR function (recruit, onboard, develop, reward, offboard).
- Level 2: one map per Level 1 activity, each linked from its parent.
- Level 3: the end-to-end processes, for example "Hire a new employee" or "Run monthly payroll".
- Level 4: the detailed task-level maps for each Level 3 activity. Each child map is linked from the activity in its parent, so you can click down from Level 1 to Level 4 in the editor. See Linked process maps.
- Fills the directory. As it generates, the Agent identifies the roles (HR Business Partner, Hiring Manager), teams (Talent Acquisition, Payroll), systems (HRIS, applicant tracking system) and documents (offer letter, contract) in each map, creates the directory entries once, links them to the activities that use them, and assigns Responsible, Accountable, Consulted and Informed on the Level 4 tasks. See Directory and data dictionary.
- Files each map in the folder for its level.
- Runs in batches. A full L1 to L4 hierarchy is 15 to 30 maps, so the Agent works in bounded batches and reports "remaining work" between them. In Auto-accept mode it carries on by itself; in Normal mode choose Continue. Expect 10 to 30 minutes end to end depending on the engine.
- Validates and reports. At the end it lists every map it created with its level and folder, and any map that needs a look (for example a task with two Accountable roles, which it will point out rather than guess).
Tips
- Name everything in the prompt. The Agent will invent sensible names, but the ones you give it are the ones you get.
- Start with one department. Generate one L1 to L4 hierarchy, review it, then ask for the next department in a new prompt. The Agent reuses the directory entries it already created.
- Keep the deletion separate if you are nervous. Put "delete the team space" in its own prompt so the confirmation step is obvious.
- Ask for changes in the same chat. "Rename the Level 3 folder to 'Processes'" or "Add a Level 4 map for 'Approve expense claim' under Reward" both work as follow-ups.
- Local Edition. Use a large cloud engine for hierarchy generation; it is the most demanding Agent task. See Choose and add an AI engine.