Understanding roles: Owner, Collaborator, Viewer

BA Copilot uses role-based access control to manage what each team member can do:

Last updated 10 June 2026 · 1 min read

BA Copilot uses role-based access control to manage what each team member can do:

Capability	Owner	Collaborator	Viewer
Create and edit process maps	✅	✅	❌
Use AI chat	✅	✅	❌
View process maps in team spaces	✅	✅	✅
Publish and unpublish	✅	✅	❌
Comment on process maps	✅	✅	Read-only
Request and approve reviews	✅	✅	❌
Export to PDF	✅	✅	❌
Define custom properties	✅	❌	❌
Fill in custom property values	✅	✅	❌
Manage team members	✅	❌	❌
Manage billing	✅	❌	❌
Access private spaces	Own only	Own only	❌

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